Documents that work together for confined space entry: the procedure, a check the worker can follow it, a permit for every entry, and a supervisor check that the controls are in place before anyone goes in.
Most paperwork for this work is written separately and never quite lines up. These documents are written to work together. The safe work instruction tells the worker how to enter. The VOC assessment checks they can do it. The entry permit authorises each entry and records the gas test and rescue arrangements. The supervisor field verification checklist checks, at the space, that the permit's controls are actually in place.
A short setup guide tells you what to adapt before you use them. Everything is in editable Word or Excel.
A VOC supports workplace competency verification. It does not replace a high risk work licence where one is required. Entrants, standby persons and anyone testing the atmosphere must be trained and competent for their role, and every entry needs a permit. Some tasks inside a space (electrical or hot work, for example) also need their own licence or permit.
Delivered as one ZIP download. The files below are editable, and every Word document also comes as a PDF. Each download also includes Read Me First, a Product Overview, the Permitted Use Terms and Version Information (PDF).
| File | Format | What it is for |
|---|---|---|
| How the Documents Work Together | Word (.docx) | How the documents in the pack fit together, and who uses each one, when. |
| Setup Guide | Word (.docx) | A short guide to what to adapt before use: your confined spaces register, permit system, gas detection, isolation procedure, rescue arrangements and local controls. |
| Confined Space Entry Safe Work Instruction | Word (.docx) | The entry steps: identify the space, obtain the permit, isolate, ventilate, test the atmosphere, enter with a standby person, monitor, exit and close the permit. |
| Atmospheric Testing Record | Word (.docx) | Records each gas test before and during entry: the instrument, the readings, the times and who tested. |
| Confined Space Entry Permit | Word (.docx) | Authorises each entry: the space, hazards, isolations, gas test results, the standby person, communication and rescue arrangements, signed before anyone enters. |
| Confined Space Entry VOC Assessment Tool | Word (.docx) | The assessor's tool: the practical observation checklist, evidence requirements, safety-critical fail criteria, the outcome and sign-off. |
| Confined Space Entry VOC Knowledge Questions (Candidate) | Word (.docx) | The knowledge questions, for the person being assessed to answer. |
| Confined Space Entry VOC Marking Guide (Assessor) | Word (.docx) | The expected answers and marking guidance, for the assessor only. |
| Confined Space Entry VOC Register | Excel (.xlsx) | A register of everyone assessed: date, assessor, licence or authorisation sighted, outcome and when reassessment is due. |
| Supervisor Field Verification Checklist | Word (.docx) | For a supervisor at the space: checks that the permit, isolations, gas testing, ventilation, standby person and rescue equipment are in place and correct. |
Everything in the pack is written to the same work. The VOC assesses the worker against the safe work instruction, the entry permit covers each job before it starts, and the field verification checks the controls the instruction relies on.
Tells the operator what to do
The steps, hazards and controls for the task, written for the person doing it.
Included
Checks they can do it
Verifies each operator against that same instruction, on your equipment, with evidence and a clear outcome.
Included
Authorises each entry
Hazards, isolations, gas test results, standby person and rescue, signed before anyone goes in.
Included
Checks the controls are working on site
A supervisor checks on the floor that the controls the instruction relies on are in place and effective.
Included
What supervisors find in the field feeds back into the instruction and the VOC.
Before first use, adapt the documents to:
For entrants, standby persons and gas testers, Orana Skills Centre runs Confined Space and Gas Test training.
Before you use them
A VOC needs something to assess against. The pack includes the safe work instruction the VOC checks, plus the entry permit and the supervisor field verification checklist, all written to the same work, so what you instruct, what you assess and what you check in the field line up.
Yes. The Confined Space Entry VOC assessment tool, knowledge questions, marking guide and Excel VOC register are all in the pack, so there is no need to buy the VOC separately.
No. A VOC supports workplace competency verification. It does not replace a high risk work licence where one is required. Entrants, standby persons and anyone testing the atmosphere must be trained and competent for their role, and every entry needs a permit. Some tasks inside a space (electrical or hot work, for example) also need their own licence or permit.
Yes. The VOC assessment, the safe work instruction and the supervisor field verification checklist are each sold on their own. The pack contains all of them, plus the entry permit and the setup guide, which are only in the pack.
There is no high risk work licence for confined space entry. WHS and OHS laws require workers who enter, work in or stand by a confined space to be trained for it, and every entry needs a permit. The VOC checks a worker against your entry procedure; it does not replace that training or the permit.
Broadly, an enclosed or partly enclosed space that is not designed or intended to be occupied by people and has a risk from its atmosphere, contaminants or engulfment, such as a tank, pit, silo or sewer. The exact definition is in your WHS or OHS regulations, so check each space against it. The entry permit and safe work instruction are for spaces that meet the definition.
Yes. Every document is supplied in Word (.docx) or Excel (.xlsx), so you can add your logo, change the wording and adapt it to your workplace. The copyright notice must stay.
Yes. The documents must be adapted to your equipment, the manufacturer's instructions, your site and your local controls before they are used. The setup guide in the pack lists what to change.
No document can. Your duties are met by managing the risks in your actual workplace. Using them does not by itself make a workplace compliant with WHS or OHS laws. They support the work of managing the risk; they are not legal advice.
Yes. Every price in the store includes GST, so $249.00 is the total, including $22.64 GST. Your receipt is a tax invoice showing the GST.
As a ZIP download. Card purchases can be downloaded straight away from the confirmation page and by a link we email you. Download links expire after 14 days for security; you can request a new one at any time.
Yes. Use Request an Invoice to order through your normal procurement process, with a purchase order number and quantities if you need them. The files are released once payment is confirmed.
Yes, across your own organisation. The documents are licensed for internal use by the purchasing organisation. A consultant, labour hire business or training provider supplying them to clients needs separate written permission.
They are written for Australian workplaces and refer to Australian WHS and OHS laws and licences. A business elsewhere should replace those references with its own country's requirements. Everything is editable for that.
Your rights under the Australian Consumer Law are not affected. See the Refund Policy for how we handle a document that is faulty, not as described, or not what you ordered.
Licence and legal information here is general. It may not be correct in your jurisdiction: please check with your local WHS or OHS regulator.
Ordering for a business or several sites? Request an invoice. Other questions: contact us.
Start with a toolbox talk to brief the crew on the hazard, then use the safe work instruction, the VOC and the field verification checklist to set and check the controls.
For workers who could come across a tank, pit, silo or vessel: how to recognise a confined space, and why you never enter one without a permit.
For workers who use, store or work near chemicals: reading the label and safety data sheet, and the controls that keep chemicals where they belong.
For workers who clean, clear, maintain or adjust plant: why every energy source must be isolated, locked and proved dead before hands go in.
For every worker and regular contractor: what the alarms mean, how to evacuate, where to assemble, and what the wardens need from you.
Confined space entry is a common critical control. To manage it as one, with performance standards and field verification across the business, see the Critical Control Management series.
Verify that workers enter confined spaces under your permit system: knowledge questions, practical observation, fail criteria and sign-off.
The safe work instruction from the pack, on its own: the steps, hazards and controls, stop points, emergencies and sign-off, in editable Word.
The supervisor's field verification checklist from the pack, on its own: checks on site that the controls for the work are in place and working.