Documents that work together for hot work: the instruction, a check the worker can follow it, a permit for every job, and a supervisor check that the fire controls are in place.
Most paperwork for this work is written separately and never quite lines up. These documents are written to work together. The safe work instruction tells the worker what to do. The VOC assessment checks they can do it. The hot work permit authorises each job and records the fire controls. The supervisor field verification checklist checks, at the job, that those controls are actually in place.
A short setup guide tells you what to adapt before you use them. Everything is in editable Word or Excel.
A VOC supports workplace competency verification. It does not replace a high risk work licence where one is required. Workers must hold any licence, qualification or training required for the hot work process and the site, and the work needs a permit where your site requires one.
Delivered as one ZIP download. The files below are editable, and every Word document also comes as a PDF. Each download also includes Read Me First, a Product Overview, the Permitted Use Terms and Version Information (PDF).
| File | Format | What it is for |
|---|---|---|
| How the Documents Work Together | Word (.docx) | How the documents in the pack fit together, and who uses each one, when. |
| Setup Guide | Word (.docx) | A short guide to what to adapt before use: your hot work processes, permit system, fire protection, areas where hot work is banned, and your local controls. |
| Hot Work Safe Work Instruction | Word (.docx) | The steps for welding, cutting, grinding and other hot work: obtain the permit, clear or protect combustibles, set up fire protection, do the work, keep a fire watch and check the area afterwards. |
| Fire Watch Record | Word (.docx) | Records the fire watch during and after the work, and the final check of the area before it is signed off. |
| Hot Work Permit | Word (.docx) | Authorises each job: the location, fire risks removed or protected, extinguishers and fire watch in place, gas testing where needed, and the area checked and signed off after the work. |
| Hot Work VOC Assessment Tool | Word (.docx) | The assessor's tool: the practical observation checklist, evidence requirements, safety-critical fail criteria, the outcome and sign-off. |
| Hot Work VOC Knowledge Questions (Candidate) | Word (.docx) | The knowledge questions, for the person being assessed to answer. |
| Hot Work VOC Marking Guide (Assessor) | Word (.docx) | The expected answers and marking guidance, for the assessor only. |
| Hot Work VOC Register | Excel (.xlsx) | A register of everyone assessed: date, assessor, licence or authorisation sighted, outcome and when reassessment is due. |
| Supervisor Field Verification Checklist | Word (.docx) | For a supervisor at the job: checks that the permit, cleared area, fire protection, fire watch and post-work check are in place and correct. |
Everything in the pack is written to the same work. The VOC assesses the worker against the safe work instruction, the hot work permit covers each job before it starts, and the field verification checks the controls the instruction relies on.
Tells the operator what to do
The steps, hazards and controls for the task, written for the person doing it.
Included
Checks they can do it
Verifies each operator against that same instruction, on your equipment, with evidence and a clear outcome.
Included
Authorises each job
Combustibles removed or protected, extinguisher and fire watch in place, and the area checked after the work.
Included
Checks the controls are working on site
A supervisor checks on the floor that the controls the instruction relies on are in place and effective.
Included
What supervisors find in the field feeds back into the instruction and the VOC.
Before first use, adapt the documents to:
Before you use them
A VOC needs something to assess against. The pack includes the safe work instruction the VOC checks, plus the hot work permit and the supervisor field verification checklist, all written to the same work, so what you instruct, what you assess and what you check in the field line up.
Yes. The Hot Work VOC assessment tool, knowledge questions, marking guide and Excel VOC register are all in the pack, so there is no need to buy the VOC separately.
No. A VOC supports workplace competency verification. It does not replace a high risk work licence where one is required. Workers must hold any licence, qualification or training required for the hot work process and the site, and the work needs a permit where your site requires one.
Yes. The VOC assessment, the safe work instruction and the supervisor field verification checklist are each sold on their own. The pack contains all of them, plus the hot work permit and the setup guide, which are only in the pack.
There is no licence for hot work as such. Workers need the training and competence for the process they use, and some related work needs its own licence, such as gas fitting or electrical work. Most workplaces control hot work outside a dedicated, fire-safe bay with a hot work permit and a fire watch, which is what the pack provides.
WHS and OHS laws do not usually prescribe a permit form, but a permit is the common way to control welding, cutting, grinding and other hot work outside a dedicated, fire-safe area. Your site's rules, your insurer or a principal contractor may also require one. The hot work permit in the pack records the area check, the controls and the fire watch for each job.
Yes. Every document is supplied in Word (.docx) or Excel (.xlsx), so you can add your logo, change the wording and adapt it to your workplace. The copyright notice must stay.
Yes. The documents must be adapted to your equipment, the manufacturer's instructions, your site and your local controls before they are used. The setup guide in the pack lists what to change.
No document can. Your duties are met by managing the risks in your actual workplace. Using them does not by itself make a workplace compliant with WHS or OHS laws. They support the work of managing the risk; they are not legal advice.
Yes. Every price in the store includes GST, so $199.00 is the total, including $18.09 GST. Your receipt is a tax invoice showing the GST.
As a ZIP download. Card purchases can be downloaded straight away from the confirmation page and by a link we email you. Download links expire after 14 days for security; you can request a new one at any time.
Yes. Use Request an Invoice to order through your normal procurement process, with a purchase order number and quantities if you need them. The files are released once payment is confirmed.
Yes, across your own organisation. The documents are licensed for internal use by the purchasing organisation. A consultant, labour hire business or training provider supplying them to clients needs separate written permission.
They are written for Australian workplaces and refer to Australian WHS and OHS laws and licences. A business elsewhere should replace those references with its own country's requirements. Everything is editable for that.
Your rights under the Australian Consumer Law are not affected. See the Refund Policy for how we handle a document that is faulty, not as described, or not what you ordered.
Licence and legal information here is general. It may not be correct in your jurisdiction: please check with your local WHS or OHS regulator.
Ordering for a business or several sites? Request an invoice. Other questions: contact us.
Start with a toolbox talk to brief the crew on the hazard, then use the safe work instruction, the VOC and the field verification checklist to set and check the controls.
For workers who weld, cut, grind or braze, and the people around them: how hot work starts fires and explosions, and the permit, fire watch and fume controls.
For every worker: how fires start and spread, choosing the right extinguisher, and knowing when not to fight a fire.
Hot work control is a common critical control. To manage it as one, with performance standards and field verification across the business, see the Critical Control Management series.
Verify that workers do hot work safely under your permit system: knowledge questions, practical observation, fail criteria and sign-off.
The safe work instruction from the pack, on its own: the steps, hazards and controls, stop points, emergencies and sign-off, in editable Word.
The supervisor's field verification checklist from the pack, on its own: checks on site that the controls for the work are in place and working.